Home / Speaker Budget PlaybookUpdated
Free tool for event organizers

No speaker budget?
Fund the keynote anyway.

Free (EUR 0), 10 pages. Three proven ways to pay for a premium keynote: a sponsor pays, budget you already have, or a keynote that pays for itself. Karl’s own keynotes start from EUR 25,000, and the calculator below shows what each route needs to cover that.

Speaker Budget Playbook, page 4Speaker Budget Playbook, page 2Cover of The Speaker Budget PlaybookFree PDF
Selected organizations Karl has worked with Engagements include keynotes, advisory and project work. Stage list: verified public appearances.

Organizations: Volvo, Spotify, Klarna, H&M, AstraZeneca, Tele2, TUI, Qliro, Three. Stages: eCommerce Expo London, Seamless KSA, Biban, TEDxPiotrkowskaStreet, TEDxKedgeBS, Seminole State College, Asmara Global Summit, E-Commerce Expo Dublin, TEKsystems Stockholm, Davos week.

Featured on, member of and judge for
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  • TEDx
  • Harvard Business Review Advisory Council
  • PriceLizer
  • Global Search Awards
  • UK eCommerce Awards
  • UK Digital Excellence Awards
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The PDF straight to your inbox. If you like, two short notes follow over the next ten days: the sponsor email that gets a yes, and an offer to look at your numbers together. Unsubscribe with one click.

Start here

Most events don’t lack money.
They lack a line item.

Pick the route that matches what you already have. Each one is explained step by step in the playbook.

A

A sponsor pays

Offer one partner the keynote as a “presented by” package. Budget and approval already exist.

Typical time to yes: 2 to 4 weeksFastest yes
B

Budget you already have

The keynote legitimately belongs in training, marketing, member and innovation budgets.

Typical time to yes: 3 to 6 weeks
C

The keynote pays for itself

A strong keynote sells extra seats, VIP upgrades and masterclasses. Usually far fewer than you think.

Typical time to yes: 1 to 3 weeks
37%of attendees come for industry experts. Only 1% want celebrities.Freeman via PCMA Convene
68%of keynote briefs now start with a business objective.2026 Keynote Speaking Trends Report
91%of planners expect bigger budgets in 2027, but costs per attendee keep rising.Amex GBT 2027 Forecast
Karl Lillrud pointing toward the speaker budget calculator
Interactive tool

Do the maths
in ten seconds.

Enter the keynote fee and your event numbers. See what each funding route needs to cover it.

Route A · one presenting partner pays0Fee plus margin, covers the full keynote and production
Route A · three co-presenting partners0each
Route C · add-on per ticket0across all attendees
Route C · extra tickets to sell0of your attendees
Route C · VIP upgrades to sell0with seats, a roundtable or a signed book
For comparison0one coffee break for everyone at about 10 each. Forgotten by lunch.
What’s inside

Ten pages.
Ready to use.

Templates you can copy straight into your sponsor emails and budget requests.

Playbook page 2
Which funding route fits your event
Playbook page 3
The sponsor-funded keynote in five moves
Playbook page 4
The sponsor menu with example prices
Playbook page 5
Who to ask and the email to send
Playbook page 6
The money already in the building
Playbook page 7
The maths for selling seats
Playbook page 8
Deal structures and a six week plan
Playbook page 9
The one-page memo for your board
Questions

Budget
questions.

Is the Speaker Budget Playbook free?

Yes. The PDF is free (EUR 0) and 10 pages long. Download it directly or get it by email; no sign-up is needed for the direct download.

Which funding route works best?

It depends on your sponsors and your audience. The playbook explains when each of the three routes fits, and the calculator on this page shows what each route needs to cover the fee for your event.

How much does a premium keynote cost?

Fees vary by speaker. Karl Lillrud's in-person keynotes start from EUR 25,000 and most engagements fall between EUR 25,000 and 65,000 plus travel, stated upfront in a proposal.

Can Karl help us pitch a sponsor?

Yes. Send your event details through the route form below and Karl replies personally within one business day with the route he would use, and the sponsor email from page 7 of the playbook is ready to send.

Karl Lillrud on the TEDxKedgeBS stage
Personal recommendation

Which route
fits your event?

Tell Karl your event date, audience and city. He will show you which funding route fits, and can join the sponsor call if helpful.

Your event

One step, about one minute

Got it.

Karl will reply personally with the route that fits your event. In the meantime, the playbook has everything you need to get started.

Download the playbook
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